Governance Online meetings can take on a variety of shapes, but the main factor to successful governance meetings is to make sure that participants can communicate with each other in the same way as have if they were meeting in person. This includes sharing screens as well as video and voice calling and allowing for immediate responses to questions. This means that anyone can be asked to leave a meeting at any moment, if they are disruptive or unintentional. They will also receive an email with a note of the meeting.
The the presiding officer, also known as the chair of the meeting, must keep the process on schedule. Governance meetings should be organized with strict agendas and time limits for each item. This will ensure that regulations for governance compliance are met as well. If an outside party is reviewing the governance session, they might seek evidence.
In a perfect world, governance meetings would be held every week. However this isn’t always feasible for all teams. It is suggested to schedule the initial few meetings in a close proximity (especially when you are still getting started with Roles) however, you can plan to meet less frequently as your team becomes accustomed to working in Roles.
It is also helpful to schedule short check-in calls between meetings on governance to keep the team on track and give people with questions or concerns to get their issues resolved. It is also a good chance to build stronger connections between the top management team.